Viking Redningstjeneste AS

Project plan

Everything that has to happen to deliver Breif:: tasks, owners, deadlines, timeline and the budget behind it.

Viking 70th Anniversary Jubilee Weekend

Liwlig will deliver the Viking 70th Anniversary Jubilee Weekend at Oslo Airport Convention Center from 28 to 30 May 2027. The plan secures venue, accommodation, catering, transport, suppliers and production before building the programme, participant journey and continuous red line experience. Delivery concludes with reconciled accounts, participant feedback and an action report by 11 June 2027.

Tasks

0 / 30

Completed

Kickoff

10 Aug 26

Event 28 May 27

Delivery budget

NOK 1.8m

Plus 8% contingency: NOK 142,222

Agency effort

1188 h

7 milestones

10 Aug 26Timeline11 Jun 27

Agency project setup

Confirm scope, date and budget baseline

◆Client contract signed

Develop The Rescue Line experience

Create visual identity and spatial design system

◆Creative route approved

Contract venue and event spaces

Secure accommodation block

Build transport and freight plan

Complete venue plan and safety framework

Run supplier tenders

Contract catering package

Contract hosts and entertainment

Confirm onsite crew and service partners

Build detailed programme architecture

Commission speakers, awards and heritage material

Develop workshop and trade show content

Approve final scripts and show content

Build invitation and registration system

◆Invitations out

Manage registration and participant updates

◆Registration close and final headcount

Engineer technical and scenic package

Complete production drawings and asset delivery

◆Run of show locked

Load-in, build and rehearsals

◆Event day and doors open

Deliver jubilee weekend and strike

Financial reconciliation and supplier close

◆Evaluation report and client handover

Kickoff and alignment

3 tasks · due 28 Aug 26

Project lead10 Aug 2612 Aug 26

Project lead10 Aug 2621 Aug 26

Client12 Aug 2628 Aug 26

Concept and creative

3 tasks · due 16 Oct 26

Creative director24 Aug 2618 Sept 26

Creative director07 Sept 2609 Oct 26

Client12 Oct 2616 Oct 26

Venue and logistics

4 tasks · due 20 Nov 26

Producer14 Sept 2602 Oct 26

Logistics manager21 Sept 2616 Oct 26

Logistics manager05 Oct 2606 Nov 26

Producer19 Oct 2620 Nov 26

Suppliers and contracts

4 tasks · due 29 Jan 27

Producer19 Oct 2627 Nov 26

Producer02 Nov 2604 Dec 26

Entertainment producer16 Nov 2615 Jan 27

Producer01 Dec 2629 Jan 27

Content and programme

4 tasks · due 30 Apr 27

Content producer07 Dec 2622 Jan 27

Content producer11 Jan 2712 Mar 27

Content producer01 Feb 2709 Apr 27

Client content owner15 Mar 2730 Apr 27

Communication and invitations

4 tasks · due 07 May 27

Registration manager14 Dec 2615 Jan 27

Client18 Jan 2721 Jan 27

Registration manager22 Jan 2730 Apr 27

Registration manager30 Apr 2707 May 27

Production and technical

3 tasks · due 14 May 27

Technical producer15 Feb 2702 Apr 27

Technical producer29 Mar 2707 May 27

Executive producer19 Apr 2714 May 27

Onsite delivery

3 tasks · due 30 May 27

Executive producer26 May 2727 May 27

Executive producer28 May 2728 May 27

Executive producer28 May 2730 May 27

Wrap up and evaluation

2 tasks · due 11 Jun 27

Project lead01 Jun 2709 Jun 27

Project lead31 May 2711 Jun 27

Budget to deliver

VenueConvention, expo, workshop and gala spacesPayment due 02 Oct 26NOK 190,000

VenueVenue operations and service chargesPayment due 14 May 27NOK 50,000

Food and drinkDaytime meals and refreshmentsPayment due 07 May 27NOK 230,000

Food and drinkJubilee gala dinnerPayment due 07 May 27NOK 160,000

Food and drinkBeverage allowancePayment due 09 Jun 27NOK 30,000

AccommodationDelegate and crew room blockPayment due 07 May 27NOK 270,000

ProductionAudio, lighting, video and show systemsPayment due 16 Apr 27NOK 145,000

ProductionScenic, gallery, graphics and wayfindingPayment due 07 May 27NOK 65,000

EntertainmentArtists and music productionPayment due 30 Apr 27NOK 105,000

EntertainmentHost and awards presentationPayment due 30 Apr 27NOK 40,000

TransportParticipant transfersPayment due 14 May 27NOK 80,000

TransportFreight and display vehicle movementsPayment due 14 May 27NOK 40,000

CrewOnsite production and guest service crewPayment due 09 Jun 27NOK 80,000

CrewSecurity, safety and medical readinessPayment due 09 Jun 27NOK 35,000

Agency feeProject management and procurementPayment due 30 Apr 27NOK 75,000

Agency feeCreative, content and production leadershipPayment due 14 May 27NOK 40,555

ContingencyControlled delivery reservePayment due 28 May 27NOK 142,222

Contingency 8%NOK 142,222

TotalNOK 1,919,999

By category

Food and drinkNOK 420,000

AccommodationNOK 270,000

VenueNOK 240,000

ProductionNOK 210,000

EntertainmentNOK 145,000

ContingencyNOK 142,222

TransportNOK 120,000

Agency feeNOK 115,555

CrewNOK 115,000

Risks

Late approval of event date and commercial scopehigh
Approve the date, venue hold, budget ceiling and contracting authority by 28 August 2026.
Airport hotel room inventory becomes constrainedhigh
Contract a protected room block with release dates and secure a secondary airport hotel.
Programme contributions arrive too late for productionmedium
Issue fixed content templates, assign one client content owner and enforce review deadlines.
Trade show suppliers provide inconsistent stand materialsmedium
Use a standard exhibitor manual, mandatory technical forms and one controlled stand package.
Live vehicle displays create safety or access issueshigh
Approve vehicle movements with the venue, isolate display zones and use supervised loading windows.
Nordic travel disruption affects attendancemedium
Use flexible travel terms, monitor arrivals and prepare remote contribution options for critical speakers.
Food, accommodation or technical costs exceed allowancemedium
Track commitments weekly, protect the eight percent contingency and require written approval for scope changes.
Historic material cannot be cleared for public uselow
Create an asset register with ownership, consent and usage status before gallery production.